Accounts Officer & Administration Assistant
Timothy Loh LLP is an internationally recognized law firm looking for a detail oriented and organized individual to undertake bookkeeping and administrative duties independently.
On Offer
5 day work week
Central location in Grade A offices
International management team
Bookkeeping Responsibilities
Maintain full set of books of account and scan and organize supporting financial records
Prepare monthly management accounts and reports for management
Prepare year-end financial statements and coordinate financial audit
Prepare accounts receivables ageing report
Reconcile bank accounts and credit card statements
Prepare cash flow forecasts and manage accounts payable and cash flow
Prepare cheques and arrange for approvals
Ensure compliance with Law Society trust accounting rules
Prepare work-in-progress and billing reports
Support client billing including assigning invoice numbers, collating disbursement information and checking full billing of work-in-progress
Human Resources Responsibilities
Handle payroll
Maintain HR records including staff leave and maintain staff leave calendar
Prepare and file MPF returns and arrange payroll deductions and contributions
Prepare and file IRD & Law Society returns in connection with staff joining and leaving
Arrange annual office and employment compensation insurance
Other Administrative Responsibilities
Manage new client and new file openings including performing conflicts checks, assigning matter numbers and tracking marketing data
Review KYC documentation received matches AML and professional conduct requirements
Manage file closings
Prepare quarterly indemnity insurance returns
Prepare annual indemnity insurance filings and annual indemnity top-up application
Job Requirements
Professional qualifications as a bookkeeper (e.g diploma or degree in accountancy)
5+ years of experience as a bookkeeper
Experience in a law firm is preferred but not required
Good communication and interpersonal skills
Ability to work independently and as part of a team
Apply Now
Who we are
TIMOTHY LOH LLP was established in 2004 and is internationally recognized for its work in M&A, Private Equity, Hedge Funds and Financial Services. Its affiliate, TIMOTHY LOH CORPORATE SERVICES LTD, provides company secretarial and trust services. For more information please visit us on LinkedIn.